September, 2009

IAMS EXECUTIVE COMMITTEE MEETING, 28 SEP, 2009 MIDDAY GMT.

  1. Apologies

Berdine

  1. Financial Report

David presented his report. There was some discussion over the surplus US$740 from the Latin American DABOH workshop.

Motion: That the surplus money ne granted towards the establishment of an archives centre in LA. Moved: Paul, Seconded: Kima

We agreed that David should send financial reports to any institutional donors who request them.

There was discussion on approaching institutions for donations. It was agreed that Cathy, Jon and David would devise a strategy to approach institutional donors.

All exec members to send to Cathy their suggestions for institutions to approach with the name of the person to write to. This to be done by 5 Oct.

We agreed to reinvest some of the C&G investment that is maturing at the end of Sep but to leave out some in order to make our repayment to Nijmegen by mid Dec.

  1. New Members

40 new members were accepted with 7 needing to provide more information or sponsors. Cathy to let new members know of their acceptance as well as their sponsors.

New members can be accepted when the executive committee trusts the names given for referees. In this case, no letters of reference are needed.

Database – the Exec will have access to this until the end of Oct. Please send to the Secretariat any changes you notice for your region. And please encourage any lapsed members to renew their subs.

  1. Journal

Kima explained some of the history of the issues around the contract. We now have a new contract sent by Brill. Cathy will circulate to Jon, Mika and Kima – if all are happy, then we will go with this contract. We need to differentiate between institutional sponsors for IAMS and institutional subscribers to the journal.

  1. 2012 Conference

Cathy has set up a chatboard facility on google docs on which you have all been invited to brainstorm.

Jon will attend a meeting re conf in Toronto on 15 Dec. Cathy will look at the possibility of joining him. Paul has also offered to attend a planning meeting in the future if needed.

  1. Fundraising

For institutional fundraising, see comments under 2. Please may we all encourage individuals to join or renew their subs.

  1. Study Group Reports

These were received with thanks. Mariel will contact John Prior re Latin American BISAM membership.


We agreed to the DABOH requests as follows:

a) To grant the US$4000 which was not used for the cancelled Paris workshop to the ongoing digitisation guidelines in English and French, and the compilation of the European missionary archives directory.

b) To grant US$2000 towards the documentation workshop in E Asia in 2011 and more if our finances permit in 2011.

  1. E2010

Cathy and Jon will attend in other capacities so we are allowed 2 other reps. We agreed that David Singh would be paid for by IAMS to represent us. Ken is also looking at attending and will contact Daryl Balia about this. Paul is also willing to attend if required.

  1. AOB

We agreed to put on the website membership options for 2,3,or 4 years but at no discount.

  1. DATE OF NEXT MEETING (by phone)

FRIDAY 15 JANUARY, 2010 midday GMT.

ACTION POINTS

  1. All exec members to send to Cathy their suggestions for institutions to approach with the name of the person to write to. This to be done by 5 Oct.
  2. Membership database. Please send to the Secretariat any changes you notice for your region by the end of Oct. And please encourage any lapsed members to renew their subs.
  3. Jon, Mika and Kima to respond to Cathy re new journal contract asap.
  4. All members to brainstorm re 2012 conf on googledocs.